How to manually create a Journal recipient

Scenario 

You are unable to install Microsoft PowerShell and/or Microsoft Exchange Management tools on the computer running Exclaimer Mail Archiver to automatically create a Journal mailbox.

Now, you will need to manually create a Journal mailbox.

This page describes the steps on how to create a Journal mailbox:

• Using the Exchange Management console
• Using the Exchange Management Shell

Also, steps on how to set up the Journal mailbox as a Journal recipient:

• Using the Exchange Management console
• Using the Exchange Management Shell
  
  

Creating a Journal mailbox

Using the Exchange Management Console

1. Open the Microsoft Exchange Management Console.
   
   
2. Expand Microsoft Exchange\Microsoft Exchange On-Premises\Recipient Configuration.
   
   
3. Right-click the Mailbox node and select New Mailbox...
   
   
4. Follow the steps in the New Mailbox wizard.
   
   
   We recommend: Use the username as Journal.
5. Hide the mailbox from your Global Address List (GAL).
   
   To do so:
   • From the Actions menu on the far right, click Refresh.
     
     
   • Locate the Journal mailbox from the list of mailboxes.
     
     
   • Right-click the mailbox item and select Properties.
     
     
   • Check the Hide from Exchange address lists checkbox.
     
     
   • Click OK.

Using the Exchange Management Shell

1. Open the Microsoft Exchange Management Shell.
   
   
2. Enter the command:
   
   
   New-Mailbox -Name 'Journal' -UserPrincipalName 'Journal@domain.com' -ResetPasswordOnNextLogon $false
   
   Where, 'domain.com' is your standard email domain.
3. Hide the mailbox from your Global Address List (GAL) - this step is optional.
   Enter the command:
   
   
   Set-Mailbox -HiddenFromAddressListsEnabled $true -Identity 'Journal@'

Setting up the Journal mailbox as a Journal recipient

Using the Exchange Management Console

1. Open the Microsoft Exchange Management Console.
   
   
2. Expand Microsoft Exchange\Microsoft Exchange On-Premises\Organization Configuration\Hub Transport.
   
   
3. From the Actions pane select New Journal Rule...
   
   The New Journal Rule wizard is displayed.
   
   
4. Enter a descriptive rule name.
   
   
5. Click Browse and select the mailbox you created above.
   
   
6. Leave the Scope as Global - all messages.
   
   
7. Click New to create the rule.
   
   Note: Messages will be journaled to this account immediately.

   
   You can now use this Journal account with Exclaimer Mail Archiver.

Using the Exchange Management Shell

1. Open the Microsoft Exchange Management Shell.
   
   
2. Enter the command:
   
   
   New-JournalRule -Name 'Exclaimer Mail Archiver Journaling Rule' -JournalEmailAddress 'Journal@domain.com' -Scope 'Global' -Enabled $true
   
   Where, 'domain.com' is your standard email domain.