Relevant Products: Mail Disclaimers
WARNING! The following product was discontinued on 1st April 2021 and is no longer available for purchase or support:
- Mail Disclaimers
For more information, please see the Discontinued Questions and Answers page.
Remote Banner Control
This Dynamic Content or Remote Banner Control feature lets a nominated end-user (often a marketing manager, designer or web developer) change an image file and have it instantly updated in everyone’s signature.
This article describes the steps to:
Changing an image in signatures
To change an image in signatures:
- Choose or create a shared folder for each image – you’ll need separate folders for multiple images.
- Right-click on your folder, select Properties then click the Sharing tab.
Give the nominated user (your designer or marketer) full access and give ‘NETWORK SERVICE’ read permissions. Remember to repeat this for every folder.
- Open the signature editor in our software.
- Right-click and select Fields, then click Dynamic Content, then select Custom Image to place your dynamic image in the template.
- Find the image you want – you can either enter its location path or find it manually by clicking Browse.
- Your image will appear in the template.
- To test the update function, either change your image and save it or replace it with another identically named file.
- Return to the template editor screen and click Design to refresh.
Your image will be changed in the template too – automatically.
- The nominated user can now simply save the changes to that image and our software will instantly update everyone’s signature.
Changing any image in the signature is as easy as pressing [Ctrl+S].
Remote HTML Control
Now, let's imagine a scenario where marketing now wants more control. You can use the Content From File feature to let them alter the signature’s HTML too.
A web developer or HTML adept can add or adjust text, links, tables and much more – as easily as a designer uses the Custom Image feature. Once the HTML file is saved, we will automatically retrieve it and update the signature.
To change an image in signatures:
- Choose or create a shared folder for your HTML file.
- Make sure the folder is properly shared and secured. As you did for the Custom Image feature, give the nominated user (for instance, your web developer) full access and give ‘NETWORK SERVICE’ read permissions.
- Open the signature editor in our software.
- Select the area where you’d like to add your HTML: right-click and select Insert Field (or click Insert Field in the top-right corner), click Dynamic Content then select Content From File.
- Find the folder with the HTML file you wanted – you can either enter its location path or find it manually by clicking Browse.
- Click Preview to see the signature as it will appear to readers. It should have all the additional HTML specified in your file: tables, links, and so on – even linked images.
- To test it, change the HTML file and save it or replace it with an identically named file.
- Return to the template editor screen and click Preview to see your signature with the HTML added. It should have changed in the template too automatically.
- Now marketing can control the HTML in everyone’s signature too. It has maximum impact for the designer and minimal effort for the admin.